- Step 1: Enterprise prepares the dossier according to regulations and submits the dossier to the One-Stop-Shop.

- Step 2: One-Stop-Shop receives and checks the validity and completion of the dossier. If the dossier is complete and valid, the enterprise will receive Reply Coupon with written date of the result returning.  If the dossier is not completed or invalid, the enterprise shall be guided to complete the dossier according to the law.

- Step 3: Enterprise receives the permit at the One-Stop-Shop on the date of appointment.

a) Components of dossier:

Step 1: Notice on the planned termination of operation of a representative office

The dossier includes: Notice on the planned termination of operation of a representative office (Appendix V, Form TB-1 Circular No. 11/2006/TT-BTM dated September 28, 2008 of the Ministry of Industry and Trade)

- Within at least 30 days before the planned date of termination of operation, the representative office must send Notice on the planned termination of operation to Ha Noi Industrial and Export Processing Zone Management Board.

-  The representative office submits a dossier at OSS.

- Within three working days after receiving such dossiers, the Ha Noi Industrial and Export Processing Zone Management Board will send written confirmation on the planned termination of operation of a representative office to representative office to fulfill its obligations.

Step 2: Notice on the termination of operation of a representative office

The dossier includes:

- Notice on the termination of operation of a representative office (Appendix V, Form TB-2 Circular No. 11/2006/TT-BTM dated September 28, 2008 of the Ministry of Industry and Trade).

- The original of Representative Office establishment permit and relevant documents.

- Copy of document confirming that the representative office has fulfilled tax and finance obligations for the State of Vietnam and relevant organization/individual.

- Receipt of the printed or electronic newspaper evidencing that the representative office announced its planned termination of operation on the three consecutive issues.

- Certificate on the return of the seal to  the police bureau

b) Number of the dossier: 01 (one) set.

- Notice on the planned termination of operation of a representative office (Appendix V, Form TB-1 Circular No. 11/2006/TT-BTM dated September 28, 2008 of the Ministry of Industry and Trade)
- Notice on the termination of operation of a representative office (Appendix V, Form TB-2 Circular No. 11/2006/TT-BTM dated September 28, 2008 of the Ministry of Industry and Trade).

- Decree No. 29/2008/ND-CP dated March 14th 2008 of the Government regulating industrial parks, export processing zones and economic zones.

- Decree No. 72/2006/ND-CP dated July 25, 2006 of the Government detailing the Commercial Law regarding Vietnam-based representative offices and branches of foreign traders.

- Circular No. 11/2006/TT-BTC dated July 5, 2006 of the Ministry of Industry and Trade.

- Decision No. 63/2009/QD-UBND dated April 27, 2009 of Ha Noi People’s Committee on defining the functions, tasks, authority and organizational structure of the Ha Noi Industrial and Export Processing Zone Management Board.