Step 1: The organization applying for reception of foreign volunteers shall submit a dossier at the One-Stop-Shop of the Department for Foreign Affair. (one (01) working day).

Step 2: Specialized divisions evaluate the dossier and send documents to suggest the relevant functional units to give opinions (three (03) working days).

Step 3: Department of Foreign Affair gathers the opinions of the relevant functional units (seven (07) working days).

Step 4: Based on the opinions of functional units, the Department for Foreign Affairs considers and submit the handling result to the Ha Noi People’s Committee (two (02) working days).

Step 5: Leaders of the Ha Noi People’s Committee consider the handling result and give written opinion to the Department for Foreign Affair (six (06) working days).

Step 6: The Department for Foreign Affair receives the opinion of the Ha Noi People’s Committee and give a written reply (two (02) working days).

Step 7: One-Stop-Shop receives the outcome and sends it to organizations and archive the outcome  as prescribed (one (01) working day).

* Content of the dossier

- An application requesting for approval of volunteers reception;

- A certified copy of the license of organizations that provide volunteers;

- A written commitment of organizations that provide volunteers;

- Curriculum vitae of the experts, volunteers.

- A Memory of Understanding / Cooperation Agreement between the organizations that provide volunteers and the unit that receives volunteers. Operation program/content of the volunteers.

* Number of the dossier: four (04) sets

None

- Decree of the Government No. 93/2009/ND-CP dated October 22, 2009 of the Government on promulgating the regulation on management and use of foreign non-governmental aid.

- Decision No. 06/2014/QD-UBND dated February 6, 2014 of the Ha Noi People’s Committee promulgating the regulation on management of foreign non-governmental organizations’ operation in Ha Noi.

- Joint Circular No. 02/2015/TTLT BNG-BNV dated Jun 28, 2015 of Ministry of Foreign Affair - Ministry of Home Affairs guiding the functions, tasks, powers and organizational structure of Departments for Foreign Affair under the People’s Committees of centrally-governed cities, provinces.