Contents of Administrative procedures - Department for Foreign Affairs

Procedure Applying for extension of visas, residence for foreigners to work with agencies and unis of Ha Noi

Step 1: The agency/organization wishing to extend visas, residence for foreigners who are working in their units shall fully prepare the dossier in accordance with the regulations and submit it at the One-Stop-Shop of the Department for Foreign Affairs, and take the receipt with an appointment of the result return (one (01) working day).

Step 2: Specialized divisions handle the dossier, submit it to the Department's leaders for signing the documents and send it to the Exit and Entry Management Department of the Ministry of Public Security (one (01) working day).

Step 3: One-Stop-Shop gives the outcome to units (one (01) working day)

Where to submit - Time for submission: Weekdays: from Monday to Friday Morning: from 8 am to 11 am Afternoon: from 1.30 pm to 4.30 pm - Submit directly at One-Stop-Shop of the Ha Noi Department for Foreign Affairs (No. 10, Le Lai Street, Hoan Kiem District, Ha Noi). - Send the dossier (in PDF format) to email of One-Stop-Shop of the Ha Noi Department for Foreign Affairs (
Contents and number of the dossier

a) Content of the dossier

- Application for stay extension (form of the  Immigration Department – Ministry of Public Security provided by the Ha Noi Department for Foreign Affairs);

- A certified copy of the Establishment Decision of the unit (If any);

- Report of the agency/organization on working records of the foreigners during their time in Ha Noi;

- A certified copies of Economic Contracts, Commercial Contracts of foreign employees who signed with agencies and organizations of Ha Noi. For people who work under ODA projects, they must be certified by their managing agencies;

- A certified copy of Work Permit issued by the Ha Noi Department of Labor, Invalids and Social Affairs (or official document for Work Permit Exemption of Ha Noi Department of Labor, Invalids and Social Affairs for foreigners who are exempt from work permit requirement according to the law).

b) Number of the dossier: one (01) set.

Processing duration Processing duration: Within four (04) working days after receiving a complete and valid dossier.
Objects Objects: Agencies, Organizations in Ha Noi
Competent agency Department for Foreign Affairs
Outcome The confirm of the Ha Noi Department for Foreign Affairs in the Application for stay extension ( form of the Immigration Department – Ministry of Public Security)
Fee None

Application form for visa issuance, stay extension

Other requirements None
Legal basis

- Law No. 47/2014/QH13 dated June 16, 2014 on entry, exit, transit, and residence status of foreigners in Viet Nam.

- Joint Circular No. 02/2015/TTLT BNG-BNV dated June 28, 2015 of Ministry of Foreign Affairs and Ministry of Home Affairs guiding the functions, tasks, powers and organizational structure of the Foreign Affair Office under the People’s Committees of centrally-governed cities, provinces.

Administrative procedures